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Timisoara

Office Assistant

Facility
 
 

Responsibilities

The Office Assistant is responsible for organizing and assisting the office daily activities:

  • Offering support for starters & leavers (prepare documents, (de)activate office cards, arrange welcome packages, tours of the office);
  • Registering & shipping correspondence (envelopes / packages). Keeping in touch with the courier company for international shipments in order to prepare the documents requested at customs;
  • Organizing local transfers for visitors and colleagues;
  • Taking responsibility for the weekly inventory of stationery and protocol products and placing orders to supplement the stock;
  • Ensuring proper resources & protocol for events, meeting rooms & office common spaces, while complying with budget and quality requirements;
  • Raising PRs for invoices, receipt of goods / services (by PO number);
  • Registering invoices in the Facility records, and sending them for payment;
  • Keeping in touch with the suppliers for the location (renewal of supplier contracts, offer requests, order creation, additional documents necessary for the procurement process);
  • Sharing official information on Facility topics;
  • Scheduling preventive maintenance interventions, repairs, or maintenance actions for the office space & office equipment;
  • Properly archiving documents;
  • Collaborating with the accounting and legal departments for supporting documents (annexes, estimates, etc);

 

Qualifications and Experience

  • Bachelor’s degree;
  • 2-3 years of experience in office management;
  • Knowledge of Excel;
  • Attention to detail;
  • Highly organized person;
  • Highly reliable and able to deal with confidential information in a secure manner;
  • English – Upper Intermediate.

 

About Endava

Endava is reimagining the relationship between people and technology. For the past 20 years it has helped some of the world’s leading Finance, Insurance, Telecommunications, Media, Technology, and Retail companies accelerate their ability to take advantage of new business models and market opportunities. We have more than 6200 employees located in close to client locations in Denmark, Germany, Netherlands, United Kingdom, United States and nearshore delivery centers in the EU: Romania, Bulgaria; Central European Countries: North Macedonia, Moldova and Serbia; Latin America: Argentina, Colombia, Uruguay and Venezuela.

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